Special Events Permit

Special Events

July 2021

RE: Special Events Applications and Permits During COVID-19 and Step 3

Further to the Town’s Media Release of July 14, 2021 regarding the Niagara-on-the-Lake Prepares to Enter to Step Three of the Roadmap to Reopen, this release is to advise that Ontario will be moving into Step Three of its Roadmap to reopen, beginning at 12:01 a.m. on July 16, 2021. 

Step Three of the Roadmap focuses on the resumption of additional indoor services with larger numbers of people. Various restrictions remain in place. This includes, but is not limited to:

• Outdoor social gatherings and organized public events with up to 100 people with limited exceptions;

• Indoor social gatherings and organized public events with up to 25 people;

• Indoor religious services, rites or ceremonies, including wedding services and funeral services permitted with physical distancing;

• Indoor dining permitted with no limits on the number of patrons per table with physical distancing and other restrictions still in effect;

• Indoor sports and recreational fitness facilities to open subject to a maximum 50 per cent capacity of the indoor space. Capacity for indoor spectators is 50 per cent of the usual seating capacity or 1,000 people, whichever is less. Capacity for outdoor spectators is 75 per cent of the usual seating capacity or 15,000 people, whichever is less;

• Indoor meeting and event spaces permitted to operate with physical distancing and other restrictions still in effect and capacity limited to not exceed 50 per cent capacity or 1,000 people, (whichever is less);

• Essential and non-essential retail with capacity limited to the number of people that can maintain a physical distance of two metres;

• Personal care services, including services requiring the removal of a face covering, with capacity limited to the number of people that can maintain a physical distance of two metres;

• Museums, galleries, historic sites, aquariums, zoos, landmarks, botanical gardens, science centres, casinos/bingo halls, amusement parks, fairs and rural exhibitions, festivals, with capacity limited to not exceed 50 per cent capacity indoors and 75 per cent capacity outdoors;

• Concert venues, cinemas, and theatres permitted to operate at:

• up to 50 per cent capacity indoors or a maximum limit of 1,000 people for seated events (whichever is less)

• up to 75 per cent capacity outdoors or a maximum limit of 5,000 people for unseated events (whichever is less); and up to 75 per cent capacity outdoors or a maximum of 15,000 people for events with fixed seating (whichever is less).

• Real estate open houses with capacity limited to the number of people that can maintain a physical distance of two metres; and,

• Indoor food or drink establishments where dance facilities are provided, including nightclubs and restobars, permitted up to 25 per cent capacity or up to a maximum limit of 250 people (whichever is less). The use of face coverings in indoor public settings and physical distancing requirements remain in place in Step Three. The wearing of face coverings is also required in some outdoor public settings. Please view the regulation for the full list of public health and workplace safety measures that need to be followed.

Step Three is implemented through the enactment of O. Reg. 520/21, which amends O. Reg. 364/20. These documents provide the legislative requirements and responsibilities for individuals and persons responsible for a business or organization. In conjunction with the transition to Step Three, the Niagara-on-the-Lake Community Centre will be reopening its doors beginning at 8 a.m. on Friday, July 16, to allow for public use of the Fitness Area. Although rentals and bookings will not yet be available, plans are underway to consider how to safely allow their resumption. Following its reopening, the Community Centre will operate from 6 a.m. to 9 p.m., Monday through Friday, and 9 a.m. to 4 p.m. on Saturdays and Sundays. Hours of operation will be reviewed on an ongoing basis.

Visit covid-19.ontario.ca for the most up-to-date information from the Provincial Government. For the most accurate and up-to-date information about COVID-19 related measures being taken by Niagara-on-the-Lake, please visit notl.com/COVID-19, or call 905-468-3266. For immediate alerts, follow the Town on Facebook, Twitter, and Instagram. 

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A Special Event is an event that may occupy all or part of Town-owned property or may result in the disruption of the local flow of traffic. A special event may be defined as, but not limited to, a parade, festival, filming, bicycle race/tour, running event, procession, walk-a-thon, and/or any other activity that may include the following component(s):

  1. Street Closure(s)
  2. Fireworks or pyrotechnics
  3. Live entertainment
  4. Temporary Structures/ Tents
  5. Service of food or alcohol
  6. Large volumes of vehicular or pedestrian traffic 
  7. Picnic or Barbeque - with more than fifty (50) persons and/or use of a barbeque

Should you wish to hold a Special Event within the Town of Niagara-on-the-Lake, please complete and submit the Special Event Application Form attached below.

The Special Events Policy and Permit Application Form are being revised to incorporate new provisions, as identified in Parks By-law 5306-21 & 5306A-21, approved by Council on March 22, 2021. Please contact the Clerks Department at 905-468-3266 or specialevents@notl.com if you have questions about the Special Event Application process.

Where a discrepancy between the Special Event Policy and Parks By-law occurs, Parks By-law 5306-21 & 5306A-21 takes precedence.

Special Event Application Form

 Additional Information: 

  • Please be advised that only one application is required for circulation to all Town departments.
  • An applicant may submit their application by:
    • Mail: Town Municipal Office - 1593 Four Mile Creek Road, PO Box 100, Virgil, Ontario L0S 1T0
    • Fax: 905-468-2959
    • E-mail: specialevents@notl.com
    • In-Person:  Customer Service counter located at the Town Municipal Office at 1593 Four Mile Creek Road, PO Box 100, Virgil
  • Please be advised, should the event include one or more of the following, Council approval may be required:
    • Expected attendance of 250 or more
    • Road closures exceeding 12 hours
    • Service of alcohol on public property
    • Food Trucks
  • An applicant should expect a response from the Clerk's Department within 4-6 weeks from the date of submission. Upon approval of the event, the applicant will receive an event package which includes:
    • A Special Event Permit
    • Letter from the Town Clerk
    • Special Occasion Permit and/or Building Permit (where applicable)

For additional information regarding Special Events within the Town of Niagara-on-the-Lake, please refer to the Town's Special Events Policy, Parks By-law No. 5306-21 and/or contact the Special Event Coordinator at specialevents@notl.com