Special Events Permit

Special Events

June 2021

RE: Special Events Applications and Permits During COVID-19

Further to the Town’s media release dated June 8, 2021 regarding the Niagara-on-the-Lake Prepares to Move to Step One of the Roadmap to Reopen, this release is to advise that Ontario will be moving into Step One of its Roadmap to reopen,beginning at 12:01 a.m. on Friday, June 11, 2021. 

The Province will remain in Step One for at least 21 days, to evaluate any impacts on key public health and health system indicators. If at the end of the 21 days, pre-determined vaccination thresholds have been met, along with positive trends in other key public health and health system indicators, then the province will move to the next step.

Additional measures specific to retail and food and drink premises in the Niagara Region, as outlined in the Class Order under Section 22 of the Health Protection and Promotion Act (issued by Dr. Mustafa Hirji, the Acting Medical Officer of Health for Niagara Region) still apply. 

Changes outlined by the Province in Step One of the Roadmap to Reopen include:

  •  Outdoor social gatherings and organized public events with up to 10 people;
  •  Outdoor religious services, rites, or ceremonies, including wedding services and funeral services, capped at the number of people that can maintain a physical distance of two metres;
  •  Indoor religious services, rites, or ceremonies, including wedding services and funeral services permitted up to 15 per cent capacity of the particular room;
  •  *Non-essential retail permitted at 15 per cent capacity, with no restrictions on the goods that can be sold;
  •  *Essential and other select retail permitted at 25 per cent capacity, with no restrictions on the goods that can be sold;
  •  **Outdoor dining with up to four people per table, with exceptions for larger households; • Outdoor fitness classes, outdoor groups in personal training and outdoor individual/team sport training to be permitted with up to 10 people, among other restrictions;
  •  Day camps for children permitted to operate in a manner consistent with the safety guidelines for COVID-19 produced by the Office of the Chief Medical Officer of Health;
  •  Overnight camping at campgrounds and campsites, including Ontario Parks, and Short Term Rentals;
  •  Concert venues, theatres and cinemas may open outdoors for the purpose of rehearsing or performing a recorded or broadcasted concert, artistic event, theatrical performance or other performance with no more than 10 performers, among other restrictions; and,
  •  Outdoor attractions such as zoos, landmarks, historic sites, botanical gardens with capacity and other restrictions

Further information and communication will be made available on the Town’s website and social media channels in the coming days, as Town Staff continue to review the implication of the updated Provincial regulations.

As required by the Province, Town facilities including the Community Centre, Centennial and Meridian Credit Union Arenas, and Administrative Buildings remain closed to the public. Staff remains available to serve the public online, over the phone, and with arranged curbside pickup. Click here for an outline to obtaining Town services.

Community members looking to report contraventions of Emergency Orders are asked to email covidcomplaints@notl.com. After-hours complaints or urgent issues can be reported by calling the Niagara Regional Police Service’s non-emergency line at 905-688-4111.

Visit covid-19.ontario.ca for the most up-to-date information from the Provincial Government. For the most accurate and up-to-date information about COVID-19 related measures being taken by Niagara-on-the-Lake, please visit notl.com/COVID-19, or call 905-468-3266. For immediate alerts, follow the Town on Facebook, Twitter, and Instagram. 

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A Special Event is an event that may occupy all or part of Town-owned property or may result in the disruption of the local flow of traffic. A special event may be defined as, but not limited to, a parade, festival, filming, bicycle race/tour, running event, procession, walk-a-thon, and/or any other activity that may include the following component(s):

  1. Street Closure(s)
  2. Fireworks or pyrotechnics
  3. Live entertainment
  4. Temporary Structures/ Tents
  5. Service of food or alcohol
  6. Large volumes of vehicular or pedestrian traffic 
  7. Picnic or Barbeque - with more than fifty (50) persons and/or use of a barbeque

Should you wish to hold a Special Event within the Town of Niagara-on-the-Lake, please complete and submit the Special Event Application Form attached below.

The Special Events Policy and Permit Application Form are being revised to incorporate new provisions, as identified in Parks By-law 5306-21, approved by Council on March 22, 2021. Please contact the Clerks Department at 905-468-3266 or specialevents@notl.com if you have questions about the Special Event Application process.

Where a discrepancy between the Special Event Policy and Parks By-law occurs, Parks By-law 5306-21 takes precedence.

Special Event Application Form

 Additional Information: 

  • Please be advised that only one application is required for circulation to all Town departments.
  • An applicant may submit their application by:
    • Mail: Town Municipal Office - 1593 Four Mile Creek Road, PO Box 100, Virgil, Ontario L0S 1T0
    • Fax: 905-468-2959
    • E-mail: specialevents@notl.com
    • In-Person:  Customer Service counter located at the Town Municipal Office at 1593 Four Mile Creek Road, PO Box 100, Virgil
  • Please be advised, should the event include one or more of the following, Council approval may be required:
    • Expected attendance of 250 or more
    • Road closures exceeding 12 hours
    • Service of alcohol on public property
    • Food Trucks
  • An applicant should expect a response from the Clerk's Department within 4-6 weeks from the date of submission. Upon approval of the event, the applicant will receive an event package which includes:
    • A Special Event Permit
    • Letter from the Town Clerk
    • Special Occasion Permit and/or Building Permit (where applicable)

For additional information regarding Special Events within the Town of Niagara-on-the-Lake, please refer to the Town's Special Events Policy, Parks By-law No. 5306-21 and/or contact the Special Event Coordinator at specialevents@notl.com